Why reasonable explanations are one of the easiest ways to avoid changing anything.

466 points•mooreds•8 days ago•226 comments•

226 comments

FartyMcFarter8 days ago
> Then I realised that "I don't want the details" wasn't being dismissive. The executive assumed that we were competent, and was saying "I already believe you. Now let's talk about what happens next".

Something about this feels wrong:

- If you trust them completely, you don't need to know what happens next either. Just trust them to do the right things, your leadership isn't required.

- If you don't trust them completely, how can you know if "what happens next" is appropriate without knowing the details?

Isn't this just reinforcing the idea that leadership doesn't need to have their feet on the ground?

The best leaders I've worked with were paying attention to things from the bottom-up as well as top-down.

0manrho8 days ago
You answered your own question.

> If you trust them completely, you don't need to know what happens next either. Just trust them to do the right things, your leadership isn't required.

> The best leaders I've worked with were paying attention to things from the bottom-up as well as top-down.

These two statements are at odds. You first assuming that lack of trust would be the only reason he needs to know what happens next, then go on to outline another reason he and the larger organization would both benefit from knowing more.

It's not just about trust. It's about knowing what your team is up to so you can provide them the resources necessary while also working to remove any obstacles in their way so they can get shit done. That's what good management does, it's just rare to see in low-trust organizations that treat everyone like a cog to be micromanaged because no one trusts anyone to get shit done of their own accord for whatever reason.

saghm7 days ago
> These two statements are at odds. You first assuming that lack of trust would be the only reason he needs to know what happens next, then go on to outline another reason he and the larger organization would both benefit from knowing more.

But doesn't that same logic apply to whether they need to know the details?

FartyMcFarter8 days ago
> It's about knowing what your team is up to so you can provide them the resources necessary while also working to remove any obstacles in their way so they can get shit done.

That makes sense - I don't know if that's what the blog post was implying though. Ironically, this blog post could probably benefit from a few more details about what the meeting was supposed to achieve :)

nsnsnsnsjsj7 days ago
We are arguing because there is an IT maturity line that goes from chaos to corporate and the more like a startup the more it will be like chaos (by design because maturity is too restrictive). So horses for courses. But as the team grows the same lessons get learned everywhere you bring in ex-bigco to implement changes to be more mature. That will include incident management process that will make this situaton routine and not worth blogging about. Probably in a mature process leaders already read the summary and or postmortem if they felt they needed to.
sholladay7 days ago
A lot of times, people just need a gentle nudge, or an official blessing from an authority figure, to go ahead and make the change that is necessary. You can tell people to manage up, to fully own their work and their process, etc. But a lot of humans don’t want to step on others’ toes or be perceived as acting out of line. A worker on the assembly line might know the best way to make the line run more smoothly but it’s easy to think that’s “not my job” or “above my pay grade”. Sometimes all that’s needed is to tell them, “Yeah, go ahead and do it.”

Getting that to happen more automatically is one way out of this situation, but that tends to cause problems of its own, with blurry lines of responsibility and authority. So it works best with relatively flat organization structures, which aren’t used much in large organizations.

glitchc7 days ago
> But a lot of humans don’t want to step on others’ toes or be perceived as acting out of line.

It's conditioning. In all organizations above a certain size (> 100 people), stepping out of line receives an official reprimand. Someone always complains. Receive enough reprimands and the person is terminated. People learn to stay in line because they've been punished whenever they step out of it.

bluGill7 days ago
The best leaders know what they need to pay attention to. You cannot know everything. You can know any one thing (or perhaps several), but there are more things to know than you will have time to learn in your lifetime. The question is what is important for you to know, and what you leave to somebody else.

You will have to trust someone will figure out the details and come up with a reasonable solution. Sometimes you need to know that solution, sometimes in detail, sometimes just enough to know that they solved it. Sometimes you are the person who needs to figure out the details and make the solution. Knowing which you are is important.

Jcampuzano28 days ago
In a large enough organization it is simply impossible for executives to be on the ground floor with everyone else. And not only is it impossible, it is essentially a waste of their time. They could maybe be maximally involved in only a few projects at a time.

I think its entirely contextual as to what the size of the org is and the scope of the projects. At a startup an "executive" or VP would legitimately be able to be working side by side with everyone else, or hearing about the ground level operations, but just by nature of the role being SVP I imagine this is a large enough company that this is no longer the case. At a certain point that becomes somebody else's job that is much closer to the team at hand.

The role entirely morphs and their job becomes to enable teams, get blockers out of the way, fast track or assist things like permissions/processes, shoot down ideas that legitimately don't add business value or are not worth wasting existing engineering effort on.

And I imagine in this scenario the point wasn't for the executive to literally hear what happens next, it was to ensure the proper steps are being taken and make sure "somebody" is handling the what happens next part of things, and so they can report up through the chain or delegate tasks for exactly that "what happens next" task.

miyoji7 days ago
> In a large enough organization it is simply impossible for executives to be on the ground floor with everyone else. And not only is it impossible, it is essentially a waste of their time. They could maybe be maximally involved in only a few projects at a time.

This is a very strong argument that no organization should be allowed to get that big.

bonoboTP7 days ago
There may be something common across many of the ground floor parts, such that even just knowing what's going on in a fraction of them, they are much further in their vibe-calibration of what ground floor is like than if they know zero.
JoshTriplett8 days ago
You can trust someone to know the details and reasons for why something happened, and still want to provide the specific direction of "what are you doing to make sure it doesn't happen again". The organizational default is often to explain a fault (or worse, focus on blame) without specifically working to find a process improvement to prevent it from happening again.
malvim8 days ago
Except if you don’t know the details, how will you be able to make an informed decision on what happens next?

- We’ll just fire joe - Ok cool

I agree with the parent comment. You need SOME level of detail, otherwise your decision might as well be a guess.

swiftcoder7 days ago
I sympathise with this, and a lot of teams do operate that way, but I fundamentally disagree with it.

Part of the reason Amazon's CoE-driven engineer culture had such operation excellence is that the responsibility was driven the whole way up the management chain. If your manager didn't dig down to the root cause of a sev2, the director was damn well going to, and if the director didn't, Andy Jassy was going to call them on it.

That sounds like a lot of busy work, and a bunch of it undoubtedly is, but the flip side of it is that the actual root causes were addressed, and if the root cause needed serious cross-functional resources to address, the escalation would get you what you needed. Need approval to bounce 3 months of work off your roadmap to address? You have a VP on the line to make that call. Need a couple of other teams to fix their shit? Here's a principal engineer who outranks their directors to drive the work. And so on...

eventualcomp7 days ago
https://news.ycombinator.com/item?id=48945241#48951538

Quoting myself here: Amazon is heterogeneous. So much so, that positive anecdotes and negative anecdotes are near worthless without specifying the org. I don't want to name bad orgs but what org are you talking about?

swiftcoder7 days ago
Both Digital Products (Firephone, Fire tablets, Echo) and AWS (the IoT, Dynamo, S3 cluster) - but keep in mind this is going on a decade ago now, folks on the inside tell me that things have slipped significantly on this front since Bezos hung up the dreaded question mark.
cushychicken7 days ago
I'm here for the sentiment expressed by the SVP in this article: "I already believe we reached this point through rational choices. Let's talk about how to change the system so it doesn't happen again."

I do think his choice of words was a bit suboptimal. But, it got the point across.

tombert7 days ago
> I do think his choice of words was a bit suboptimal. But, it got the point across.

As I've gotten older, I've grown to appreciate people who are willing to be a little rude in order to avoid wasting people's time or giving them false impressions.

For example, when recruiters reach out to me on LinkedIn now, I almost always say something like "I don't want to waste your time or mine: what is the salary range?" It might be considered a bit "rude" to immediately jump to money, but I figure that that's less rude than wasting 30-90 minutes of time for a job that I have no chance of accepting.

I also try and be a little upfront if I don't like food someone has prepared. I try not to be too much of a dick, but if someone prepared something that I don't like and they ask my opinion, I will say that I wasn't a huge fan. Again, maybe a bit rude, but I also don't want to mislead people.

It kind of goes against my gut; I, like most people, don't really want to make people feel bad and I certainly am not immune to people-pleasing, but I've tried to fight that for the greater cause of being more-honest and upfront with how I speak.

notsirius7 days ago
I actually think it’s more about the emotional maturity to cut to the chase and address someone’s actual concerns.

I’m a big fan of bluntness / honest feedback, but it can still be done very rudely when inappropriate

like the svp observed that the ic was saying the details, not because the ic needed to share them, but because the ic was anxious that the svp didn’t view them as competent. So the svp cut to the chase and addressed that directly

For your food example, a host might ask if you like the food - not because they care about their cooking skills - but just want to make sure you had a good time. So, saying you don’t like the food and giving cooking suggestions would need to be accompanied by some reassurance that you still enjoyed their company or beautiful home or something. Otherwise it’s still rude

kvirani7 days ago
This resonates as I'm trying to do this more, especially since I'm historically more people-pleasey.

Any resources you suggest?

cushychicken7 days ago
Having your subordinates think you’re dismissive is a risk when you’re SVP, and it’s one with a blurrier line.

Plenty of people would have come away from this interaction without the level of introspection the author had, and thought, “Man, that SVP is a jerk.” This can add up into frustration and, given time, turnover.

My claim wasn’t that SVP was ineffective - the point was clearly made and understood.

My claim is that it would have taken slightly more words to get that point across without any reputational downside to the SVP.

Whether that cost is worth paying is a question of culture and style.

sublinear7 days ago
Talking about changing the system "so it doesn't happen again" can only lead to more "rational choices". This is a thinly veiled tantrum spoken in a calm voice.

If you want to reduce incidents, you need to lean into the problems instead of dismissing them or delegating even more all over again. Doubling down on trying to keep your hands clean is shit leadership.

The basis of this blog post is delusional. The language from the SVP is the desire to fast-forward past the thought process that comes with listening to "the story". This could only lead to more problems. They're basically admitting they weren't going to listen in the first place. "The story" doesn't always lead to blame game, and sometimes the changes needed are the context in which rational and trustworthy people are working in. That is not a change to the system, but to the organization.

cushychicken7 days ago
I don't think the two of us read the same post.

You're inferring a lot of emotion into this writing that I simply did not read.

dogleash7 days ago
I think there's something valuable in your take. The idea that technical failures and process failures are parallel tracks is not new.

Certainly not the kind of thing where an exec needs to pull out the "I don't want problems, I want solutions" card to illuminate that they are only valuable to the process domain resolution, not the technical one.

The accommodating reader can read that interaction as entirely because of mismatched insight into the issue. I'm willing to budge that maybe too much time in the agile dens does really does necessitate the conversational roundabouts. It's taught people to taboo process they don't see the immediate need for.

whattheheckheck7 days ago
How do you say that so they actually change?

They also have rational choice to not have to get their hands dirty. What incentive is there?

scsh7 days ago
> To drive change in your organization, don't ask "why did this happen?".

> Instead, ask:

> What are we changing so that the same class of failure is less likely next time?

Why are these framed as being almost mutually exclusive? I don't get it. "How/why did this happen?" informs how you answer "What are we changing?" Even the following section, "Reasonable people", functions in this way with a "Why did this happen?" followed by "What are we changing?".

Just feels like this article has some internal conflict with itself in order to achieve a "don't do that, do this" type of style.

MisterMunchkin7 days ago
Because answering the “why” feels like you’ve achieved something. You all blame Gary, pat yourselves on the back and then go home satisfied.

It’s like when cloudflare does a blog post saying they were out for three days and it was because they let someone slopcode the DNS. How has that achieved anything? It will go down again the following week. The customers want to know how you will prevent it happening again, they don’t really care how entertaining your blog is.

calyhre7 days ago
I don't get it neither. It's important for context to document "why something happened" alongside action items to prevent it from happening again. This is part of history that will be extremely valuable as company knowledge on why processes exists in the first place.

Otherwise, what will be the discussion when it's time to question it later?

This should not be exclusive.

cryptonector7 days ago
How can you talk about what you'll do w/o talking about cost, cost of opportunity, impact of motivating incidents, etc.??

Maybe if the changes you're doing are small and cheap, sure. But if they are invasive and costly...

dolebirchwood7 days ago
> Why are these framed as being almost mutually exclusive?

Because the author wanted to write another "thought leadership" article with a clickbait headline that would make it to the HN frontpage (and maybe even featured in the TLDR Newsletter). It worked.

juancn8 days ago
One thing that's often left out that tends to grind organizations to a halt is that continuous improvement processes tend to be additive.

You always add rules, and alerts, and so on. You need to revisit existing processes to and see what can be removed or replaced.

My other nit with these is a term that's abused a lot "Root Cause", most complex issues have many contributing factors, not a single root cause, and if you force the teams to find one, they will.

I dislike RCA (Root Cause Analysis) it puts you in the wrong mindset, CFA would be better (Contributing Factor Analysis).

JamesBarney7 days ago
Yeah I've seen this a lot. People freaking about issues that have small or moderate impact on deadlines, and very little to no revenue impact. And suddenly you're moving 50% slower because you have weeks of review processes to make sure nothing is missed.
anon482937 days ago
Doesn’t eliminating RCA case by case also lead to fewer CFA thereby eliminating them as well?
juancn7 days ago
It's rarely a single cause, there's no root, it's a forest.

It's usually a combination of things that are not quite right, specially in mature orgs where all the simple fixes have already been applied.

It's semantic, if you do RCA right you don't stop at a single cause, but that's what usually ends up happening.

randycupertino7 days ago
I recently had a vendor CAPA rejected because the root cause was listed as "data entry error." Oh no, the root cause can't be data entry human error! It has to be that the deadline was too tight, or they were rushing, or they were distracted etc etc. I ask the vendor, were you distracted? No. Were you rushing? No. Just a simple typo. Update root cause to typo. Oh no the root cause can't be a typo it has to be the free text field in the form design that allows for typos. It's a process error that there's not an automated QC to catch these typos! Etc etc.

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